YouTube Video Evaluations for Level 12A Students (Teachers and Parents)

This web page has been set up solely for the purpose of providing clarification and updated information to teachers with Level 12A students (as well as the students and parents themselves) who are participating in the ASP 2020 video recording evaluations.  This page is not intended to  duplicate the Detailed Instructions which were forwarded to teachers on May 2.    

In keeping with CDC guidelines and the actions of most other institutions at this critical time, all 2020 ASP evaluations, except Level 12A students, are cancelled statewide.  The Arizona Study Program committee has discussed and considered all other options and this is the only feasible decision for all concerned given this is affecting almost 2000 students.

Refunds will be processed (via the teacher), except for those Level 12A students following through with evaluations.

The Level 12A student evaluations will be via recorded performances and submitted via YouTube.  Respective teachers will be administering the theory test. These evaluations will begin Saturday, May 16, 2020. Recordings must be submitted by 11:59 p.m., May 9, 2020.

Detailed Instructions for Parents and Teachers for Level 12A ASP 2020 Evaluations

The “Detailed Instructions” were sent to all participating teachers on May 2, 2020, for reading and forwarding to their participating students.

Dates & Deadlines:

April 2, 2020Notice of Cancellation Letter to ASMTA Membership  

April 11, 2020 – Email Letter of Basic Instructions to Teachers for Parents

April 18, 2020 – Teachers’ List of Participating Level 12A Students Due 

April 21, 2020 – Student Evaluation Forms sent to Teachers

April 25, 2020 –  Student Evaluation Forms filled out and returned by Teachers

April 28, 2020 – Notice of Refund Email Letter Sent to Teachers

May 2, 2020 – Email Letter with Detailed Instructions to Teachers for Parents

May 5, 2020 – Teachers List Requesting Refunds Due.

May 6, 2020 – Theory Test to be Emailed to Teachers for Administering.  

May 9, 2020 – YoutTube Video Recordings Due by 11:59 p.m.

May 16, 2020 – Theory Exams Due; and Evaluations by Adjudicators

May 20, 2020 – Results will be tabulated and distributed via the Local ASP Chairperson(s) 

6 Steps to Prepare Your Level 12A Video for 2020 Evaluation

All Teachers, Students and Parents must read at least Page 1 of the 6-Steps to Prepare Your Level 12A Video for 2020 Evaluation, instructions were emailed to teachers on May 2, along with “Detailed Instructions” regarding theory testing, Student Evaluation forms, dates and more.  Note:  See also the FAQs below for further clarification.   

Theory Exam Instructions

The Level 12A Theory exam, instructions and keyboard-staff worksheet were emailed on May 6th to the Teachers.  


Q:   Must the video recording be uploaded to YouTube or can it be uploaded elsewhere and shared?

A:   The video recording must be uploaded to YouTube.  YouTube videos are “universal”.  That is, anyone using any type of computer, table, laptop, smartphone,  PC or Mac, etc., can upload to and view.  Our adjudicators have varying level of technical experience as well as many varying types of devices on which to view the videos.  If you deviate from the YouTube video, there is a chance the adjudicator may not be able to view your video. 

Q:   Why are we instructed to record and upload a single, 30-minute video or two, 15-minute videos to YouTube?  

A:   We are strongly encouraging students to create a single, 30-minute video or two, 15-minute videos  because 1) ASP’s policy has always limited Level 12A students to a 30-minute evaluation; and 2) to record multiple recordings makes it more complicated for the adjudicators (for similar reasons as mentioned in the previous Q&A).  

Having said all of that, we are in unusual times having to adapt to this new method of evaluating.   It’s really the combined time of 30 minutes that we would like the student to stay within, if possible.  (If your technique and pieces are causing you to go beyond the 30 minutes, check with your teacher who has the discretion to advise whether to omit repeat.)   If your pieces are still running overtime, do not worry.  Just continue recording to the end.   YouTube requires that you “verify” your YouTube account in order that you may upload videos over 15 minutes in length.  Please see the 6 Steps to Prepare your Level 12A Video for 2020 Evaluation.

Note:  Please perform the technique and four pieces in the same order as indicated on the Student Evaluation Form.  Only one major and one minor key (or etude option) are required.

Q:  Will the video automatically cut off at 30 minutes?

A:  No.  You have control of how long the video.  However, the adjudicator may not listen to more than 30 minutes of the video as that is the designated time limit on each Level 12A evaluation.

Q:  To Whom are the Videos Submitted?

A:   This is covered on Page 1 of the 6 Steps to Prepare your Level 12A Recording and YouTube Upload.  

Q:   How should the single recording (or two recordings) be titled when there are technique and four pieces being formed?  

A:  The 6 Steps to Prepare your Level 12A Recording and YouTube Upload have been revised to address this question.  The video should be titled:  LastName_FirstName_Level 12A.  If you have two videos, add Part I and Part II at the end.