Dates & Deadlines

July 13, 2020 – Letter to ASMTA Membership re 2020-2021 ASP YouTube Evaluations.  

September 15, 2020 – ASP Forms, Dates, Deadlines and Packet 1 Instructions will be posted on Website; ASMTA Member “Login” to Website Video sent in MusiEmail and posted on website. 

October 15, 2020 –  ASP Online Enrollment Training Video sent in MusiEmail and posted on website.  All teachers participating in ASP 2020-2021 strongly advised to view.

November 1-December 1, 2020 –  Open Early Enrollment to Closing of Early Enrollment – $25 Fee.

February 15, 2021 – Late Enrollment Deadline – $40 Fee; Student Program Forms Due.; Send Level 12 students’ address and all records to local chair.
Student Program Form(s) due (Levels 5 – 12). (See your local chair for any changes.)

March 1, 2021 – McCurnin Teacher Enrichment and Certification Grant Applications Due

March 15:  Packet 2 will be emailed to local ASP chairperson(s) for forwarding to Participating Teachers;  Packet 2 will also be posted on website.

April 1, 2021 – Teachers email completed Confidential Report “fillable” and Student Evaluation Forms “fillable” forms to local chairperson(s).

April 15, 2021 –  Local chairperson(s) email adjudicators’ binders to adjudicators (copying

May 1, 2021 – Students email YoutTube Video Recordings, due by 11:59 p.m. to; Teachers email Theory Exam scores to local chairs by 11:59 p.m.

May 3, 2021 – Adjudicators begin evaluations 

By May 28, 2021 – Results will be tabulated and distributed via the Local ASP Chairperson(s) 

Packet 1

Packet 1 contains forms and instructions for Teachers for the enrollment phase of the Arizona Study Program.  (See the Arizona Study Program home page for Packet 1)

Packet 2

Packet 2 contains forms and detailed instructions for Teachers, Parents and Students for the evaluations phase of the Arizona Study Program.  Packet 2 Email/Letter to Teachers will be emailed to local chairpersons on March 15 for forwarding to participating teachers.  Attachments to that instructional email are posted here as follows:  

Notice to TeachersStudent Evaluation Fillable Form, Confidential Report Fillable Form, Senior Level 12 Letter, Letter to Parents and Students (with instructions for recording and uploading videos).   

6 Steps to Prepare Your YouTube Video for 2021 Evaluation

All Teachers, Students and Parents must read at least Page 1 of the 6-Steps to Prepare Your YouTube Video for 2021 Evaluation along with the Notice to Teachers and Parent and Students Letter, both in Packet 2, which will be emailed on March 15.   

Fillable Forms

Three (3) of the forms in Packets 1 & 2 (Student Program Form, Student Evaluation Form and Confidential Report Form) have been made “fillable” for the 2021 virtual evaluations.  Fillable means that the form can be opened on the computer, completed using the computer, saved on the computer, and transferred by email, all without having to print it out.   Not only is there a time-saving benefit for the ASP Committee, but it is a requirement for the adjudicators who are using the fillable form to input their evaluation remarks and scores. 

For your convenience, these fillable forms are also being posted here as follows:

Student Evaluation Fillable Form

Confidential Report Fillable Form 

NOTE:  the Student Program Form, also available in fillable format, has been removed from this page because the deadline has passed.  If you are in need of it, contact

How-To Training Videos

On April 6, the training video “How to Prepare Your YouTube Video for 2021 Evaluation” was added to the Arizona Study Program’s YouTube Evaluations YouTube Playlist – CLICK HERE  There, you will find other, short, how-to videos on “zipping” several files together to create a single folder for emailing as an attachment, how to prepare the Student Evaluation Form, How to Prepare the Confidential Report Form, etc.     


Q:   Must the video recording be uploaded to YouTube or can it be uploaded elsewhere and shared?

A:   The video recording must be uploaded to YouTube.  YouTube videos are “universal”.  That is, anyone using any type of computer, table, laptop, smartphone,  PC or Mac, etc., can upload to and view.  Our adjudicators have varying level of technical experience as well as many varying types of devices on which to view the videos.  If you deviate from the YouTube video, there is a chance the adjudicator may not be able to view your video. 

Q:   Why are we instructed to record only one video?  

A:   A single video in which the student is performing the technique and all repertoire, in the order listed on the Student Evaluation Form, most closely resembles the in-person evaluation.  

Note:  Please perform the technique and four pieces in the same order as indicated on the Student Evaluation Form.  Only one major and one minor key (or etude option) are required.

Q:  Will the video automatically cut off at 30 minutes?

A:  No.  You have control of how long the video.  However, the adjudicator may only listen to your video up to the maximum time designated for that enrolled Level and Category i.e. 10 minutes for levels 1-4, Category A, 30 minutes for Level 12, Category A, etc.

Q:  To Whom are the Videos Submitted?

A:   This is covered on Page 1 of the 6 Steps to Prepare Your YouTube Video for ASP 2021 Evaluations as well as the Instructions for Parents 

Q:   How should the single recording be titled when there are technique and four pieces being formed?  

A:  The 6 Steps to Prepare your Level 12A Recording and YouTube Upload have been revised to address this question.  The video should be titled:  LastName, FirstName – Level #. 

Q:   Do I have to use the “fillable” Student Evaluation Form?  Can’t I just print it off and fill it in by hand, then scan and return them by email?

A:   You must complete the Student Evaluation Form using the “fillable” form using your computer because this fillable forms will be forwarded to the adjudicators who will be giving their evaluation comments and scores on these forms using their computers.  You may contact your local ASP Chairperson who will be happy to help you.

Q.   Must I enroll online?  I don’t feel comfortable doing this.  I would rather have paper and write in my students’ information.  I can then just scan it and return it by email.

A:  You must enroll online.  We will not accept paper enrollment forms.  If you feel you need help you may either view the Online Enrollment Training video which will be posted by October 15 on this web page and will be sent to you in the October 15 MusiEmail.  Alternatiely, you may contact your local ASP Chairperson who will be happy to help you.